Friday, September 18, 2009

ROLE OF FINANCE MEMBER IN TENDER COMMITTEE

ROLE OF ACCOUNTS MEMBER IN TENDER COMMITTEE

1. Competency - level of tender – basic rate is the criteria
2. indent / estimate duly vetted by associate/accounts
3. brief note and tabulation is available and vetted by accounts
4. availability of sanctioned estimate
5. funds availability
6. tender cost within estimated cost
7. special conditions if any detrimental to railway
8. in case of unusual conditions, legal opinion is obtained
9. rate inclusive of ED, ST, CD Etc
10. for huge projects plants, drawings, design, land availability
11. rate analysis – market rate – not merely previous purchase rates
12. credentials in case of new contractor
13. in case of LT from approved list A B C D as the case may be
14. advance to contractors in case of projects costing more than Rs 1 Crore
15. in case of RP tender, the same conditions as the original – if defaulter is L 1 sufficient SD to be collected to avoid second default
16. when L 1 is passed over, the reasons to be in written form
17. in case of single tender, prior concurrence of finance is obtained and reasons for ST are recorded
18. splitting is allowed in stores tenders contracts to develop alternative sources – but in works prohibited unless emergent situation to safeguard life and property
19. choose to visit the work spot if need be
21. no undue preference to contractors over past credentials
22 validity of offers exist
23. finance interest of railways is not lost sight off

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