BENCH MARKING:
The unit transportation cost in the
Indian Railway has to be reduced in order to compete with the ever increasing
road transport. The expenses on staff
constitute 45% of the total expenditure.
Therefore it is urgently necessary to reduce the expenses on staff. Bench Mark is a method to reduce the expenses
on staff scientifically by rightsizing the HRD(Manpower).
CONCEPT OF BENCH MARK
Establishing
goals based on best practices in an industry.
Best-in-Class
performance is to be studied and implemented in all activity centers to improve
productivity and quality.
It
is the search for and implementation of best practices.
It
is humble enough to accept that somebody else is better and it is wise enough
to learn from them and then match or even surpass them.
It
is one of the tools of TQM to facilitate continuous improvement.
STEPS IN BENCH MARK
Decide
what to Bench Mark.
Introduce
– System of measurement.
Compare
with the Best.
Learn
from the Best.
Match
or surpass the best.
By
comparing with the Best Activity Centre, the available HRD(Manpower) in a
particular area can be identified as LESS or EXCESS. In case of LESS strength, the HRD(Manpower)
can be increased and in case of EXCESS strength, the posts can be surrendered. Thus bench marking offers a scientific
method to increase staff productivity in which everybody wins – the Staff,
Management, Indian Railways, and Nation.
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Bench Mark
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Yard Stick
|
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(1)
(2)
(3)
(4)
(5)
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It is a
TQM
Continuous
learning of worker on the job
Compare
with the Best to Identify ways to improve
Dynamic
– changes with innovations
Economy
with increasing work load
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It is a
Scientific Management
Assumes
standard workers with limited performance
Standard
time calculated by conducting time study
Static –
difficult to change
Linear
increase HRD(Manpower) with work load
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VACANCY BANK REGISTER:
Due to modernization and
computerization in all departments of Indian Railway, the staff have been
rendered surplus. Further due to the
introduction of Bench Mark concept also staff have been rendered surplus.
On
the other side, the Indian Railway is expanding and new projects are being
started. It leads to creation of new
posts.
Whenever
posts are surrendered, the mean pay value is credited into Vacancy Bank. The vacancy banks are being maintained
department wise at the Divisional, Extra-divisional level, Zonal Railway and
Railway Board level. When posts are
surrendered, 50% of the mean pay value credited to Division, 25% to the HQ and
25% to Railway Board level. Posts which
are rendered surplus due to redundant activities will not qualify for accountable
in vacancy bank.
The
posts in Workshops are created / surrendered on periodical review and therefore
monetary value of surrendered posts should not be credited to the vacancy bank
which is similar to creation / surrender of posts of running staff which is
based on Annual Review.
In
every proposal for creation of post, the CPO / DPO will indicate the
availability of mean pay value available in the vacancy bank register.
CREATION OF POSTS
(1) The
posts can be created in the following:
(a) posts required for maintenance
of new assets
(b) new activities arising from
changes in the pattern of working / modernization /
technical up gradation
including provision of computer.
(2) Posts can be created only with matching
surrender in the ratio of 1.5 : 1 (viz.) to say
in term of monetary value, the ratio of
the mean pay value of the post to be created
to the posts to be surrendered shall be 1
: 1.5
(3) GM /
DRMs have powers to create Group C and D posts.
(4) Powers
for creation of posts for Workshops and Extra-divisional units are rests with
GM only.
(5) The
post has to be created subject to the overall target of 1% reduction in MP.
CONTENTS OF REFERENCE BOOKS
|
Indian
Railway Establishment Manual Volume. I – 1989 Edition.
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Chapter
|
Subject
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1
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Recruitment,
Training, Confirmation and Re-employment.
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2
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Promotion
for Subordinate Staff.
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3
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Seniority.
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4
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Scales
of Pay.
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5
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Percentage
of Posts.
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6
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Pay,
Increment and efficiency bar.
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7
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Compensatory
and other Allowances.
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8
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Dearness
Allowances.
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9
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Running
Allowances.
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10
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Arrears
claim and recoveries of over payment.
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11
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Advances.
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12
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Change
of Name.
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13
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Medical De-categorised Staff Alternate Appointment
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14
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Forwarding
of Applications for outside Railways.
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15
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Terms
for Railway Servants, substitutes in Temporary Services.
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16
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Holidays
and Special Casual Leave.
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Appendix
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1
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Training
of IRAS Probationers.
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2
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Qualifying
examination for Accounts Clerks and Accounts Assistants.
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3
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Qualifying
exam for promotion for Section Officers, Inspector of Station Accounts and
Stores.
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4
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Promotion,
Confirmation for Stock Verifiers.
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