Field Inspection List

OFFICE OF FA&CAO/MTP(R)/MS

INSPECTION MANUAL

PART I PERSONNEL

1.       Attendance Register

2.       Muster Rolls and Labour Pay Sheets

3.       Leave Accounts

4.       Service Records

5.       T A Journals And Bills

6.       Court Attachment Register

7.       Advances And Recovery Register

8.       Passes and PTOs

9.       Rent Rolls and Electricity Energy Charges

10.   Payment under WCA

11.   Register of withheld amounts from settlements

PART II NON-PERSONNEL

A.       WORKS

1.       Commencement Of Work

2.       Execution Of Work

a.       Work orders

b.      Tendering

c.       Disposal of tenders

3.       Contract agreements

4.       Register of agreements

5.       Contract management

6.       Contract payments

a.       Measurement book

b.      Contractors’ bills

c.       Contractors’ ledger

7.       Closing of accounts

B.      STORES

1.       Imprest stores accounts

2.       Tools and plant account

3.       Empties account

4.       Purchase orders

5.       Rails

6.       Sleepers and cement registers

7.       Ballast

8.       Adjustment memos

9.       Accounts of released material

10.   Check of Material At Site returns

          C MISCELLANEOUS

1. Land management
2. Auction sales
3. Machinery and plant
4. Log book for department transport hiring of vehicles and BSNL telephones
5. Register of repairs to office equipment
6. Clothing account
7. Cash imprest account